Outreach and Administration Coordinator, School and Teacher Programs (Fixed Term)

Museum of Modern Art

Position Description:
The Museum of Modern Art is currently accepting applications for an Outreach and Administration Coordinator who provides communications, database and administration support to enable Learning and Engagement staff to deliver school field trips, in-school residencies, teacher professional development, and student online learning, among other programs. The role will be focused on building a new CRM database for the School Programs team, including calling schools, collecting information, entering data, coordinating visits from teaching artists, sending mailings, and performing other administrative support work.

Reports to:
Manager, School and Teacher Programs

Job Requirements & Responsibilities:
– Provides logistical and administrative support (creating spreadsheets, emailing various parties, data entry, purchasing, processing invoices, writing planning documents) for school and teacher programs and events, including virtual and hybrid experiences.
– Coordinates logistics, materials and other preparations (printing documents, filing forms, writing reports), and performs general administrative duties for the team.
– Calls schools and other departments in the Department of Education (DOE) to build MoMA’s school and teacher database, completes data entry for all information maintaining accuracy, attention to detail and privacy of information.
– Schedules in-school residencies, communicates with teaching artists and MoMA staff.
– Issues invoices, collects payments, processes contracts.
– Coordinates with other departments when organizing experiences for students and teachers (Security, Visitor Experience, etc.).
– Tracks progress and logs bookings and other data using existing systems (Outlook, Excel, FinancialForce, ACME).
– Develops attendance reports by inputting relevant information into databases in a timely fashion.
– Ensures all schools, summer youth, and tour groups are aware of and follow Museum safety protocols; stays up to date about safety protocols.
– Liaises with Groups and Tours, Visitor Engagement and Special Programming and Events departments to synchronize tours and experiences for students and teachers.
– Performs any other duties reasonably related to the functions described above.

Candidate Qualifications:
– Bachelor’s degree or equivalent and three years experience working in an administrative capacity or equivalent.
– Proficiency with Microsoft Office suite.
– Experience with CRMs and finance management software is also a plus.
– Excellent communication, writing, and editing skills required, particularly with a focus on attention to detail and professional communication.
– Relationship management and customer service orientation.
– Excellent self-organization and problem solving skills.
– Ability to take direction and also to work collaboratively within a small team.
– Knowledge of modern and contemporary art preferred.
– Some evening and weekend work required.

Position Type:
Full-time, fixed term (3 years)

Union Status:

FLSA Status:

Salary or Compensation:
$54,727 per annum

Organization or Project Website:

Application Info:

To apply, please visit the MoMA Jobs portal at this link: https://recruiting.ultipro.com/MUS1002MOMA/JobBoard/9dbfa465-a36a-46c3-b31e-4929830ab266/OpportunityDetail?opportunityId=7d5362bf-11b9-4d90-b62c-a20f487ccbe1.
Applicants should submit a resume and a statement of interest.

Equal Employment Opportunity Policy Statement: Equal Employment Opportunity has been, and will continue to be, a fundamental principle at the Museum, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, age, national origin, disability, pregnancy, genetic information, military or veteran status, sexual orientation, gender, gender identity or expression, marital and civil partnership/union status, alienage or citizenship status, creed, genetic predisposition or carrier status, unemployment status, familial status, domestic violence, sexual violence or stalking victim status, caregiver status, arrest or conviction record to the extent required by applicable law, credit history, or any other protected category as established by applicable law, including the New York City Human Rights Law (“NYCHRL”).

This is a unionized position at MoMA with covered employees represented by Local 2110, UAW, AFL-CIO.