Senior Coordinator of Long Term Partnerships

Studio in a School NYC

Organization Description: 
Studio in a School Association is comprised of two LLCs: Studio NYC and Studio Institute. Studio NYC engages over 30,000 public school students in all five boroughs each year and aims to ensure that New York City public school students receive standards-based, quality instruction in the visual arts regardless of socio-economic status. Studio Institute provides programs and creates new partnerships with communities and cultural organizations nationwide. Studio Institute is currently working with partners in Boston, Cleveland, Memphis, New York, Philadelphia, and Providence.

Position Description:
Studio in a School NYC, LLC (Studio NYC) seeks a dedicated, organized, collaborative administrator with an interest in visual art education to join its program team as the Senior Coordinator of Long Term Partnerships (Senior Coordinator). The Senior Coordinator will provide administrative, logistical, and clerical support for Studio NYC’s in-depth, multi-year partnership programs with schools throughout New York City, serving as a liaison between Studio NYC and its educational partners and artist instructors. The Senior Coordinator will work closely with the program directors and program coordinators, the administration team, as well as outside consultants and program sites. The Senior Coordinator will join a passionate, talented team in a dynamic and well-respected art education organization while acquiring knowledge about art education.  

The Senior Coordinator position is a non-exempt, full-time position reporting to the Senior Director of Long Term Partnerships and will also be expected to become a member of United Autoworkers Union Local 2110.

Job Requirements & Responsibilities:
• Carefully generate, collect, monitor, track, and process records, information, and documentation for 35 program sites in all five boroughs, including the maintenance of systems that track program information (e.g., timesheets approval, school and artist contracts, art supplies, budgets, invoices, site surveys, field requests, travel stipends, etc.).
• Write and manage correspondence to artists and sites, including mailings, invitations, requests, and reminders.
• Help with scheduling artist substitutes. Organize and maintain site and artists’ electronic files, including the intake of documentation and data entry and upkeep.
• Assist in scheduling Planning Meetings, Parent Workshops, Teacher Workshops, and other meetings for Long Term Partnerships; coordinate logistical arrangements and record-keeping. 
• Support ongoing Artist Training through scheduling, preparing materials, outreach, hosting (in-person, via Zoom and hybrid) and documentation.
• Organize, edit and disseminate curriculum materials and resources.
• Conduct art and education related research for use in curriculum development.
• Report regularly on program progress vis a vis both programmatic and financial targets. Prepare statistical reports tracking data for grants and briefings to Management, ensuring forms and statistics are up to date.
• Assist with design, implementation and analysis of results of authentic program assessments, using those results as a tool for program improvement. Conduct post-residency surveys and report outcomes.
• Create slides and presentation materials for professional development, meetings, grants and briefings. 
• Develop resources, and provide feedback and support to the program coordinators and program directors as needed in the area of program coordination and administration.  
• Provide administrative and programmatic support both onsite and offsite.
• Attend school visits, meetings, workshops, exhibitions, networking and community events as needed.  
• Actively participate in Studio’s employee performance evaluation system.
• Other duties and ad-hoc projects as assigned.

Candidate Qualifications:
Education and Experience
• Bachelor’s degree in Education, Arts Administration, Visual Art, or a relevant field is preferred.
• Minimum of two years of related work experience, including experience communicating and working with multiple vendors, partners, and/or stakeholders.
• Experience in art education, nonprofit organization or related role is preferred. 

Personal Qualities and Habits of Work
• Commitment to the mission of Studio in a School NYC.
• Extremely organized, attentive to detail, and able to work independently and effectively while juggling multiple tasks.
• Strong writing and editing skills.
• Strong ability to set up efficient systems and processes to track various aspects of the program.
• Strong work ethic with an appreciation for deadlines. Project management skills and follow through.
• Ability to collaborate within a team environment and interact with diverse staff members and populations.
• Excellent interpersonal and written communication skills and a pleasant phone demeanor.
• Willingness to persistently communicate via email, phone, text, etc. 
• Proficiency with Microsoft Office and Google Drive. Adobe skills helpful. 
• Be flexible to work occasional evenings to support training, workshops and events.
• NYC Department of Education Fingerprint and Background Check Clearance upon employment.

Position Type:

Union Status:

FLSA Status:

We are currently working on a hybrid schedule. The Senior Coordinator of Long Term Partnerships will be asked to work at least 2 days per week in our office at 75 West End Avenue, New York, NY, and/or travel to our partner schools, though this schedule may shift and evolve.

Salary or Compensation:
$53,560 annually, salary set pursuant to the union contract with United Autoworkers Union Local 2110.

Organization or Project Website:

Application Info:
Benefits: Generous paid time off, Medical/Dental/Vision/Life/Long-Term Disability Insurance, Pre-tax Flexible Spending Account (FSA), Pre-tax Commuter Benefits, 403b Retirement Plan, Aflac Supplemental Benefits, and Employee Assistance Program (EAP). 

Vaccination Requirement: Stay up to date with COVID-19 vaccines including boosters. Studio in a School NYC, LLC requires new hires to be fully vaccinated against COVID-19 prior to the start date.

To apply:
Email resume and cover letter to Write “Senior Coordinator of Long Term Partnerships in the subject line. No applications will be accepted without a cover letter. No phone calls, please.

If much of this job description describes you, please apply for this role. Research shows that women and people from underrepresented groups often apply to jobs only if they meet all the qualifications. We recognize this and encourage those with relevant skills and experience to apply. 

Studio in a School is an equal opportunity employer and seeks to hire staff members who reflect the diversity of the communities we serve. All positions at Studio in a School are filled without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, disability, employment status, HIV/AIDS status, veteran status or any other characteristic protected by law. All are encouraged to apply.