Urban Advantage Program Coordinator

American Museum Of Natural History

Organization Description: 
The American Museum of Natural History is one of the world’s preeminent scientific and cultural institutions, and has as its mission to discover, interpret, and disseminate information about human cultures, the natural world, and the universe through a wide-ranging program of scientific research, education, and exhibition.

The Gottesman Center for Science Teaching and Learning brings together in one organizational structure all the Museum’s activities directed towards K-12 schools and teacher education. Urban Advantage (UA) is a partnership program in science education that involves eight New York City science-rich cultural institutions and currently serves over 1000 science teachers of grades 3 through 8 in 320 public schools.

Position Description:
UA is looking for a motivated and teamwork-oriented person to join their creative work environment. The UA Program Coordinator will work with a friendly, creative, and fun team of educators and developers in a collaborative, solutions-oriented environment. The Program Coordinator will assist in day-to-day support and coordination of all aspects of the UA initiative’s operations. This position will assist the core team on delivery of both onsite and online program components and events at AMNH and will sometimes support UA activities at other partner institutions. The successful candidate will be a self-starter, have strong organizational skills, be able to prioritize while working on multiple projects, and demonstrate the ability to see projects through to completion while working independently. The successful candidate will develop a robust understanding of UA to support productive coordination of its broad range of components.

Job Requirements & Responsibilities:
Making logistical arrangements for onsite and online professional learning workshops, partner meetings, and diverse other events, including reserving spaces, coordinating catering, confirming registration, preparing supplies, entering attendance data, taking notes, organizing follow-up tasks, sending reminders, and providing other support.
• Communicating customized messages to participants using mail merge software.
• Populating and monitoring Outlook and Google calendars shared by all partners.
• Monitoring and coordinating the program’s Zoom, email and other accounts.
• Importing data into the program database and monitoring data integrity.
• Coordinating with the UA management team to plan large annual outreach events.
• Assisting with the coordination of UA’s voucher program, including monitoring, tracking, and reporting vouchers used by UA participants, and analyzing patterns.
• Coordinating with the purchasing and budget teams to support their work with vendors, ordering supplies, and billing.
• Working closely with the UA Director, Associate and Assistant Directors, the UA team, and other AMNH education staff.
• Performing other duties as required, with a high level of independence, including working with Gottesman Center staff, internal museum departments, and high-level staff from outside the institution while maintaining confidentiality.
• Availability to work some weekends and evenings.
• Completing other duties as assigned by UA program leadership.

The expected salary for the Urban Advantage Program Coordinator is $53,000. This position is overtime eligible and the AMNH offers an extensive benefits package designed to meet the needs of our dedicated and diverse community.

Pay will be determined based on several factors. The hiring range for the position at commencement is based on the type of work and the scope of responsibilities. The salary and placement offered is based on a number of individualized factors, including, but not limited to, skills, knowledge, training, education, credentials, areas of specialization and depth and scope of experience.

Candidate Qualifications:
Required Qualifications:
• Associates degree in a related field.
• Three years of professional experience in a related position.
• Advanced ability with Microsoft Office programs including Excel, Word and PowerPoint, and the ability to learn new programs and digital platforms quickly.
• Detail-oriented and meticulous with a high level of organization.
• Excellent interpersonal skills and strong written and oral communications skills.
• Ability to see projects through to completion while working independently.

Preferred Qualifications:
• Bachelor’s degree in a related field
• More than 3 years of professional experience in a related field.
• Experience planning large events.
• Experience with data management and databases.
• Experience using Moodle or similar digital platforms and Mail merge software.

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Organization or Project Website:

Application Info:

To be considered for this position please visit our web site and apply on line at the following link: https://apptrkr.com/3825252

The American Museum of Natural History is an Equal Opportunity/Affirmative Action Employer. The Museum does not discriminate with respect to employment, or admission or access to Museum facilities, programs or activities on the basis of race, creed, color, religion, age, disability, marital status, partnership status, gender, sex, sexual orientation, gender identity, gender expression, genetic information, pregnancy, alienage or citizenship status, current or former participation in the uniformed services, status as a veteran, or national or ethnic origin, or on account of any other basis prohibited by applicable City, State, or Federal law.

If special accommodations are needed in applying for a position, please call the Office of Human Resources.