Board Roles & Responsibilities

NYCMER board trustees are active NYCMER members that are elected, and who agree to volunteer their time, typically serving in 2-year terms. All trustees develop, facilitate, and lead monthly professional development programs and serve on committees to ensure that events and activities are carried out in accordance with the goals and objectives of NYCMER’s mission, policies, and bylaws. The Board's obligation to its members is to govern in a style that embraces and supports diversity on many levels, including but not limited to race, ability, and identity, incorporates a spectrum of perspectives, and emphasizes the importance of equity.

The annual board term and fiscal year runs from July 1 of the current year, through June 30 of the following year.

All NYCMER Board members make the following commitments:

• Full-day retreat: a one-day, in-person retreat (with hybrid option) scheduled annually in the late summer.
• Monthly Meetings: held once a month, September – May, with a schedule determined at the beginning of the term. In the past few years, these have been held on the first Tuesday/month from 6-8pm, and have alternated between online and in-person (with hybrid option) meetings. Board members must attend at least 6 of the 9 meetings annually. An additional June meeting is typically abbreviated, followed by a celebratory dinner.
• Monthly Program & Administrative Committees: All board members serve on administrative and event committees, the number of which varies by position. In addition, Board members are expected to attend at least three monthly programs.
• Annual Conference: NYCMER Board members are expected to attend the annual conference, and may assist the Vice President and Conference Committee in executing the NYCMER annual conference in May. Board members may also serve on the Conference Committee, but this is in addition to any administrative committees they also serve on.

OFFICERS

The officers of the Corporation are the President, Vice President, Secretary & Peer Group Liaison, and Treasurer, and are elected by the general membership.

President

The President is responsible for the overall administration of NYCMER and presides over meetings of the Board and events organized for the membership. The President provides leadership in the formulation and implementation of strategic planning and policies, and serves as the chair of the Executive Committee.

Vice President

The Vice President serves as Chair of the Annual Conference. In such capacity, they interview, hire and train an intern, form a Conference Committee, appoint subcommittee chairs, establish the Annual Conference topic, oversee the program design and schedule, establish a budget, and report on Conference Committee proceedings to the Board. At the request of the President or in their absence, the Vice President shall perform the duties and exercise the functions of the President.

Secretary & Peer Group Liaison

The Secretary & Peer Group Liaison is responsible for keeping minutes of all meetings of the Board as well as coordinating and liaising with Peer Group leaders to ensure that those groups provide NYCMER members with meaningful opportunities for collaboration, develop and share materials and resources, and conduct themselves in accordance with the organization’s guidelines.  

Treasurer

The Treasurer serves as an officer on the NYCMER Board and is responsible for supervision of NYCMER's financial records, chairing the Finance Committee, filing of the organization's taxes annually, and close coordination with other Board Officers and Trustees. The Treasurer works with board members to pursue additional funding opportunities and ensure financial stability.

APPOINTED TRUSTEES

The NYCMER board is required to include 6 Appointed Trustees: Archivist, Events Coordinator, Membership Coordinator, Postings Coordinator, Resources and Social Media Coordinator, and Website Coordinator. In a given year, the Board may add Appointed Trustee positions as needed. These positions are appointed by a majority vote of the full Board.

Archivist

The Archivist is responsible for maintaining the historical records and files of the organization. This position plays a key role in ongoing strategic planning projects and membership initiatives that require the organization and dissemination of archived materials. The Archivist serves as the chair of the Governance Committee.

Events Coordinator

The Events Coordinator is responsible for event logistics across the organization, including those for monthly programs and Board meetings. This position serves as a liaison and resource between program teams, relevant Board Committees (i.e. Communications) and vendor sourcing.  The Events Coordinator is not responsible for content-planning, but focuses on project management and streamlining event production.

Membership Coordinator

The Membership Coordinator solicits new memberships, processes renewal notices, provides the Board with current membership information and works with fellow board members to expand and better understand our member base.

Postings Coordinator

The Postings Coordinator processes all job posting submissions and ensures that all information is complete, processes all event postings for the web calendar, and works with fellow board members to increase the prominence and visibility of these resources.

Resources & Social Media Coordinator

Resources & Social Media Coordinator is responsible for disseminating content to the membership via the website and other forums including Twitter, Flickr, and other social media. The Resources & Social Media Coordinator typically serves as the chair of the Communications and Marketing Committee.

Website Coordinator

The Website Coordinator maintains the Corporation’s website by posting the Corporation’s program announcements and other documents, updating the site as needed and assessing and implementing current technology and design. He or she also plays a significant role in organizing and coordinating communication with membership.

TRUSTEES-AT-LARGE

Trustees-at-large are elected by the general membership and play key roles in various committees and event planning, supporting the titled positions, and can join a variety of board projects.

INTERN

The Board approves the annual hiring of a paid intern for a one-year term. The Intern’s primary responsibility is to work with the Vice President planning the Annual Conference. The Intern will attend Board and Conference Committee Meetings, and may have other powers and duties as the Board may designate. As paid personnel of NYCMER, the intern is expected to attend Board meetings as a non-voting member.